Policies and Procedures: Arts and Crafts Vendor

Application Procedure: To apply for an Arts & Crafts space, fill out the attached application form and mail it with your check, cashier’s check or money order no later than June 30, 2016. Space is limited. Applications and space allotments are made with these considerations: First come, first serve—completed application and full payment received. Preference is given to returning vendors; merchandising considerations (for example, we allot 10% of Arts & Crafts space for jewelry vendors).

Late applications will be considered only if space is available.

All vendors are evaluated each year. Prior participation does not guarantee acceptance for the 2016 Fest. Applications will be processed as received, and a letter of acceptance or decline will be sent as receipt of application.

Arts & Crafts Vendor areas for the 2016 Festival:

  • Main Stage, Plaza de Cesar Chavez Saturday & Sunday
  • Salsa Stage Saturday & Sunday

Checks will be cashed upon receipt. Do not postdate checks.

Cancellation Policy: In order to qualify for a refund, cancellation requests must be received in our office in writing no later than July 1, 2016. Refund checks will be processed 30 days after the closing date of the 2016 Festival. There will be no refunds given for cancellations after July 1, 2016.

Items for Sale: Only items that are pre-approved by San Jose Jazz may be sold at the Festival. San Jose Jazz maintains the right to exclusively sell t-shirts and souvenir items related to the San Jose Jazz Festival. Space may not be assigned, sold, traded, or shared without previous written arrangements with San Jose Jazz. San Jose Jazz reserves the right to approve items onsite at the Festival and to request merchandising changes as deemed appropriate.

Trademark: San Jose Jazz in any form reserves the exclusive right to the use of its names, logo and symbol thereof.

Clean-up: Each vendor is responsible for the condition of their contracted space during and after the event.

Flyers: Unless otherwise pre-authorized, San Jose Jazz does not permit, within the Festival boundaries, any distribution of printed materials. NO sampling, hawking, panhandling or soliciting without the express written consent of San Jose Jazz.

Sales Tax: All sellers must possess a resale number. Sellers will collect taxes and will be responsible for all their own sales and collections. A resale number can be obtained from the California Board of Equalization. Applications are not complete without submitting a valid resale number with application.

Space Fee: Arts & Crafts Vendor space is 10’x10′. Vendors are responsible for all their own equipment including booth structures. NO ELECTRICITY will be provided for Arts & Crafts vendors. No percentage of sales will be taken from Arts & Crafts vendors. A regular booth space is a 10’x10′ space abutted on one or both ends by another booth. A corner booth space is a 10’x10′ space either at the end of a row of regular booth spaces, or within a row of booths with additional 2′ on at least one side for additional merchandising.

Responsibility: San Jose Jazz, Labadie Productions, Filco and their employees and boards of directors will not be held responsible for any depredation or loss of any kind, whether by fire, theft, physical violence, elements of nature or other causes, however originating. Insurance to cover these risks should be carried by the participants at no cost to San Jose Jazz.

San Jose Jazz is a wristband event, with $20-25 general admission fee per day. Arts & Crafts Vendors will receive 2 wristbands per day per booth. Additional wristbands can be purchased at a special vendor rate if needed.