Policies and Procedures: Business Vendor

Facts about the Festival: San Jose Jazz Summer Fest is one of the largest festivals in the world, with tens of thousands of attendees, and over 125 musical groups performing throughout the grounds. Friday performances take place from 5:30-11pm at Plaza de Cesar Chavez and the Salsa Stage. Saturday and Sunday performances vary at different stages. There are auxiliary concerts in the evenings following the Friday and Saturday performances. There is a $20-25 event admission charge per day. Each business vendor will be given 4 wristbands per booth per day.

Application Procedure: To apply for a business vendor space, fill out the attached application form and mail it with your check, cashier’s check or money order no later than June 30, 2016. Space is limited and applications and space allotments are made with these considerations: First come, first serve—completed application and full payment received. Preference is given to returning vendors. Late applications will be considered only if space is available.

All vendors are evaluated each year. Prior participation does not guarantee acceptance for the 2016 Fest. Applications will be processed as needed, and a letter of acceptance or decline will be sent as receipt of application.

Checks will be cashed upon acceptance. Do not postdate checks.

Cancellation Policy: In order to qualify for a refund, cancellation requests must be received in our office in writing no later than July 1, 2016 Refund checks will be processed 30 days after the closing date of the 2016 Festival. There will be no refunds given for cancellations after July 1, 2016.

Items for Sale: Only items that are pre-approved by San Jose Jazz may be sold at Summer Fest. San Jose Jazz maintains the right to exclusively sell t- shirts and souvenir items related to San Jose Jazz Summer Fest. Space may not be assigned, sold, traded, or shared without previous written arrangements with San Jose Jazz. San Jose Jazz reserves the right to approve items onsite at the Fest and to request merchandising changes as deemed appropriate.

Trademark: San Jose Jazz reserves the exclusive right to the use of its names, logo and symbol thereof.

Clean-up: Each vendor is responsible for the condition of their contracted space during and after the event.

Fylers: Unless otherwise pre-authorized, San Jose Jazz does not permit, within the Fest boundaries, any distribution of printed materials, sampling, hawking, panhandling or soliciting.

Sales Tax: All sellers must possess a resale number. Sellers will collect taxes and will be responsible for all their own sales and collections. A resale number can be obtained from the California Board of Equalization. Applications are not complete without submitting a valid resale number with application.

Space Fee: Business Vendor space is 10’x10’. Vendors are responsible for all their own equipment including booth structures. NO ELECTRICITY will be provided for business vendors unless prearranged. No percentage of sales will be taken from Business vendors. A regular booth space is a 10’x10’ space abutted on one or both ends by another booth. A corner booth space is a 10’x10’ space either at the end of a row of regular booth spaces, or within a row of booths with additional 2’ on at least one side for additional merchandising.

Responsibility: San Jose Jazz, Labadie Productions, Filco and their employees and boards of directors will not be held responsible for any depredation or loss of any kind, whether by fire, theft, physical violence, elements of nature or other causes, however originating. Insurance to cover these risks should be carried by the participants at no cost to San Jose Jazz.

Business vendor areas for the 2016 Festival:

  • Main Stage, Plaza de Cesar Chavez: Friday, Saturday & Sunday
  • Salsa Stage: Saturday & Sunday

*Additional Business Vendor space may become available depending on Fest planning